BPPE reporting, built in
The student information system built for compliance
Keep your student records and BPPE reporting inspection-ready - with every figure traced to defensible, audited source data.
Why Aegis
Records you can defend, reporting you can trust
A system of record, purpose-built
Programs, enrollments, status history, and documents modeled for California private postsecondary institutions - not a generic SIS bent to fit.
Reporting at the press of a button
BPPE Annual Reports and School Performance Fact Sheets generated from your live data, with every number traceable to the record behind it.
Inspection-ready student files
Complete 5 CCR 71920(b) student files and in-app e-signed enrollment agreements, so a file review is a matter of opening the record.
How it works
From enrollment to inspection, one trail of record
Enroll
Applicants apply online, e-sign their agreement, and become students with a complete file from day one.
Record
Status changes, outcomes, and documents are captured as dated, audited events - never overwritten.
Generate
Reports and fact sheets compute from that data on demand, every figure tied to its source.
Defend
Export an inspection-ready packet per student, with citations to the regulation each record satisfies.
See it in action
A workspace built for the registrar's office
From the daily dashboard to the BPPE Annual Report, every screen works from the same audited record.
The registrar's daily dashboard
Active cohorts, upcoming filing deadlines, and outstanding student-file gaps in one view, each tile linked to the record behind it.
Inspection-ready student files
Status history, documents, and outcomes assembled to satisfy 5 CCR 71920(b).
BPPE Annual Report
Generated from live data, with every figure traceable to its source record.
School Performance Fact Sheet
Completion, placement, and salary figures rendered into a filing-ready document.
Inspection readiness
The records Aegis manages, scored with a drilldown to each gap - and what it does not grade, listed honestly.
Compliance calendar
Statutory deadlines with citations and days remaining, retention windows alongside.
Funding calculators
VA 85/15, Title IV 90/10, R2T4, and Cal Grant thresholds computed from your figures.
Standing on the records
What records in order make possible
Because every figure already lives in an audited record, Aegis can read your own data back to you - as a readiness score, a deadline tracker, and funding math.
Inspection readiness
A live score of the records Aegis manages - student-file completeness, fact-sheet currency, outcomes, retention - with a drilldown to each gap. The areas it cannot verify, like your catalog and website, are listed honestly as a self-check, never graded.
Compliance calendar
Statutory filing deadlines - the Annual Report, fact-sheet currency, quarterly STRF assessments - each with its citation and days remaining. Aegis tracks the dates; your team files and remits.
Funding calculators
VA 85/15, Title IV 90/10, R2T4, and Cal Grant eligibility computed from figures you enter, with the volatile worksheets plainly labeled draft for professional review.
Guided setup
A first-run wizard that walks a new school from institution details to programs, catalog statements, and the required agreement statements - so the records are right from day one.
Lifecycle procedures
Print-ready operating guides for every compliance moment - enrolling in the statutory order, the 45-day refund clock, graduate close-out, the December filing cycle - each step cited and linked to where the work happens.
A person, not just software
Concierge onboarding comes standard: we migrate your records in, walk your staff through setup, and help you adapt the operating procedures to how your school actually runs.
The compliance risk landscape
Inspectors write up documents. The Bureau fines records.
We parsed the entire public BPPE enforcement record - every notice to comply and every citation order. The findings that dominate inspection notices almost never become fines; the fines land on records and reporting failures, the tier Aegis keeps in order.
Share of 585 notices to comply citing each area, against the share of fined citations citing it. A records finding is roughly 50 times more likely to draw a fine than a catalog finding.
Free records readiness check
Know where your records stand - before the Bureau asks
Send us an export of your student records - from a spreadsheet, a legacy SIS, anything - and we'll return a short written readout: your files against the 71920(b) checklist, the gaps an inspector would actually care about, and what your completion and placement rates look like computed from the data. About thirty minutes of your time, free, no obligation.
No files through this site - we arrange a secure transfer after you reach out. The results are yours to keep and we do not retain your records. The check covers records and reporting data; catalog and website content are outside its scope.
See it on your own programs
A short walkthrough shows how your Annual Report and student files come together from live data.
Request a demo